Wednesday, October 5, 2011

Only Balance in Local Currency

When this option is selected, the balance of that particular account will display the balances only and only in local currency even though it has transactions dealing with foreign currency. Simply speaking, that account balance does not display total of the foreign currency.

The indicator must be set in cash discount and GR/IR clearing accounts.
It must not be set in reconciliation accounts for customers or vendors.

The indicator is usually set in balance sheet accounts that are not managed in foreign currencies and not managed on an open item basis.

"Transaction figures are only managed for amounts converted to the local currency."
For example, here INR is local currency.
Documents      INR                 USD        AUD      EUR
Doc 1             500.00             12.00                
Doc 2             1100.00                        30.00    
Doc 3              800.00                                      16.00
Balance            2400.00           NoDisp    NoDisp    NoDisp
This indicator indicates that balances are updated only in local currency when users post items to this account.

You can set this indicator for accounts in which you do not want the system to update transaction figures separately by currency.

Setting this indicator for accounts managed on an open item basis affects the clearing procedures. See the example below.

Set the indicator in cash discount clearing accounts and GR/IR clearing accounts. It cannot be set in reconciliation accounts for customers or vendors. Setting it in all other instances is optional.

It is usually set for particular balance sheet accounts including:

Accounts which are not managed on an open item basis and not kept in foreign currencies.

Accounts which are managed on an open item basis and have the same types of items posted in different currencies, but always allow clearing to be made if the local currency amounts correspond.

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